Upcoming Changes to UW Travel Policy & Expense System
Effective June 25, 2025: Concur registration no longer available for new users.
Effective July 1, 2025:
The Universities of Wisconsin will implement a new, consolidated travel policy (SYS 405: General Travel & Expense Policy). This updated policy replaces six existing travel policies and provides a streamlined framework for all travel and expense-related procedures.
Updated meal rates within SYS 435 Universities of Wisconsin Business Meals and Events (previously named SYS 435 Headquarter City and Hosted Meals)
Effective July 8, 2025:
The Workday Expense platform will officially launch.
Contact
Higher Education Team Hours: 7am-7:30pm
After Hours Emergency Support Available 24/7
Agent Phone: 608-710-4172
Agency Fees
Toll Free: 844-630-3853
Email: [email protected]
Popular Topics
Types of Travel
Get more information about travel procedures, and find quick job aids based on the type of travel you are booking.
UW Travel News
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June 24, 2025
New Universities of Wisconsin Travel and Expense Policy is Approved and Published
The new policy SYS 405, Universities of Wisconsin Travel and Expense Policy, has been approved and published. You may view the updated policy at the following link: SYS 405 (new): https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/universities-of-wisconsin-travel-and-expense-policy/ On the effective date of July 1, the […]
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June 3, 2025
Hertz Contract Update
As of May 2025 there is a new Hertz contract in place. The contract code did not change, however the rates have been adjusted to meet market standards. As a […]
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May 23, 2025
Concur Registration Unavailable Starting June 25
In advance of Workday go-live, and with a launch of single-sign on direct with Concur, Concur self-registration will no longer be available starting June 25. All self registrations need to […]
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May 21, 2025
Travel Policy and Workday Changes – at a glance
Key Policy & System Updates Note: This information is subject to change, but is accurate as of 5/21/2025 Effective Go-Live: July 7, 2025 Questions: [email protected] Topic Change Type Current State […]
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May 19, 2025
New OTIBRF Features Launched Based on User Feedback
We’re excited to announce a new set of enhancements to the One Time Individual Booking Request Form (OTIBRF), now live as of May 2025. These improvements were developed in collaboration […]
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April 24, 2025
Changes to Relocation Stipends via Expense Reports
As of May 1, 2025, E-Re Estimated Withholding will not be able to be added to any expense reports. The reasons for this change: Universities of Wisconsin wants to ensure […]
Upcoming Events
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